The law requires an array of electronic documents and communications be safeguarded and ready to be produced for a discovery or public records request. It’s not just about email anymore. SonaVault has now expanded to archive over 40 different data sources to achieve compliance with today’s laws and mandates as well as meet tomorrow’s needs.
SonaVault archives email, chats, file share platforms, social media sites, and a host of other business applications. These include applications for some of the biggest names in the industry including Microsoft Office 365, Microsoft Exchange Server, Microsoft SharePoint, Microsoft Teams, Facebook, Twitter, Yammer, Slack, Skype for Business, Cisco’s WebEx Teams, Jabber, Jive, OneDrive for Business, Citrix ShareFile, BoxCom, Chatter, Symphony, Bloomberg Chat, Reuters Chat, FXConnect, IceChat, UBS Chat, and more. We have your business covered.
SonaVault comes with robust eDiscovery tools that can also seamlessly connect with Exterro, the leading full-spectrum eDiscovery platform, when the legal team requires more.
SonaVault is designed to meet operational excellence, Storage Email Management, Mailbox Email Management, and regulatory email compliance need such as Sarbanes Oxley (SOX), Health Insurance Portability (HIPAA), and National Association of Securities Dealers (NASD), now known as the Financial Industry Regulatory Authority (FINRA).
SonaVault delivers a fully integrated portfolio of features and tools to reduce data storage and increase the speed of your Microsoft Exchange Server and performance restrictions with Microsoft Office 365.
End users can view their archived email and use functionality with the familiar look and feel of Microsoft Outlook.
SonaVault includes a genuine license of Microsoft SQL Server Standard Edition at no extra charge.
When used in conjunction with Sonasoft’s enterprise data archiving software, continuous data archiving can be achieved without the loss of emails even after the primary Exchange Server switches over to the standby Exchange Server. Likewise, all data sources are continuously captured into the archive.
The SonaVault Solution employs reliable safeguards to ensure that all data is tamper-proof without the possibility of being altered.
SonaVault provides the ability to archive existing emails on the Microsoft Exchange Server and migrate all existing personal store file data into the archive repository. This will enable organizations to eliminate PST file proliferation across their environment, thus resulting in better email and data storage email management.
One archive server can be used to archive emails from users in multiple domains (from a child or completely different domain). Users from different domains can be authenticated and provided login access to the SonaVault web console. No other data archiving solution has this feature.
SonaVault Enterprise Data Archiving Software is designed from the ground up for easy installation, for organizations of all sizes which utilize physical and/or virtual servers and/or Office 365. In fact, the average installation time is less than one hour with servers running the most current Microsoft software.
SonaVault delivers a secure solution to retrieve tamper-free emails on-demand using simple and advanced search mechanisms. SonaVault also offers an exclusion list that allows email that is protected by the client-attorney privilege to be excluded from being exported during an eDiscovery.
SonaVault Enterprise Data Archiving Software helps meet a wide variety of regulatory email compliance requirements such as Sarbanes Oxley (SOX), Health Insurance Portability and Accountability Act (HIPAA), Financial Industry Regulatory Authority (FINRA), SEC requirements, Federal Information Security Act (FISMA), The Federal Rules of Civil Procedure (FRCP), Basel II, Gramm-Leach-Bliley Act (GLBA), and many more worldwide governmental regulations.
SonaVault 6.5 provides tools to quickly and efficiently identify relevant information for various purposes. Content can be flagged automatically or manually based on a defined policy by using keywords, phrases, or search results. Organizations have the option to utilize tools that would flag email content to be reviewed by an administrator.
SonaVault can archive multiple copies of the emails, one copy is stored in Microsoft SQL Server and the second copy is stored in a daily folder on the file system which can be easily copied to the write once read many (WORM) drive to meet government regulations like Financial Industry Regulatory Authority (FINRA), Federal Information Security Act (FISMA), Sarbanes Oxley (SOX), The Federal Rules of Civil Procedure (FRCP), Health Insurance Portability and Accountability Act (HIPAA), Gramm-Leach-Bliley Act (GLBA), Basel II, SEC requirements, and other compliance requirements.
Access to every screen and granular functions on SonaVault can be controlled through a role. This role can be assigned to an individual or group of users to limit their access to the system based on their needs, role, or function. Admins can use the Active Directory (AD) support to populate the credentials and then modify them as needed.
SonaVault makes it easy to assign new employees, as well as their managers, full access to old employees’ archived mailboxes and data points. New employees can search, then read the email and documents, access the attachments, and forward the email back into their own inboxes as needed.
Every single operation of the enterprise data archiving software console is fully audited to ensure the proper usage of the system. It keeps track of users to ensure unauthorized policy changes or searches on the system do not take place.
Rich user-friendly reporting tools are provided to monitor the usage of the system. These reports include email statistics, email compliance, data leakage, storage email management, and much more.
Unlike many of the competing solutions, SonaVault archives all content in the public folders, but administrators can set granular access to these archived public folders. This achieves regulatory compliance while still preventing most users access to the archived confidential information or inappropriate content that never should have been posted in the public folders.